STUDENT EXCHANGE AGREEMENT
BETWEEN SAPIENZA UNIVERSITY OF ROME (ITALY) – FACULTY OF … … … 
AND THE UNIVERSITY OF … … … (… … …) - FACULTY OF … … … 
FOR A STUDENT EXCHANGE PROGRAMME

GENERAL PRINCIPLES

THIS AGREEMENT (“Agreement”) is made:

BETWEEN

SAPIENZA UNIVERSITY OF ROME, ITALY, Faculty of………………………………. represented by Prof. …………………….as Dean, hereafter referred to as “Sapienza”,

AND

PARTNER UNIVERSITY, COUNTRY OF ORIGIN, Faculty/School of…………………represented by [insert name of representative], as [insert designation of representative], hereafter referred to as “………….”.

Hereinafter referred to as “Party” singularly and as “Parties” collectively.

Henceforth the university accepting students will be referred to as the “Host University”. The university providing students will be referred to as the “Home University”.

This Agreement is signed with the aim of enhancing students’ curricula through study experiences abroad, and of regulating the procedures of student exchange in accordance with the conditions indicated below.

PROCEDURES FOR STUDENT EXCHANGE

Art. 1:	The above-mentioned Faculties shall select from their own students those whom they deem suitable to take part in the study abroad programme according to pre-determined criteria.

Art. 2:	The duration of the exchange should not be shorter than three months nor exceed one academic year.
	The duration of the exchange as well as the conditions under which it will be proposed will be agreed upon according to the needs and requests of the parties.

Art. 3:	Both parties shall attempt to keep a reasonable balance in the number of students exchanged. With this goal in mind, they establish … to be the maximum number of students who will be allowed to take part in the exchange during each academic year.

Art. 4: Neither the Home University nor the Host University will, on the grounds of race, colour, national origin, age, ancestry, disability or handicap, sex, sexual preference, or creed, exclude prospective students from participation in the program set out in this Agreement.

Art. 5: Students will be required to meet the published language requirements appropriate to the Host University to carry out their studies and research at the Host University.

ATTENDANCE OF FOREIGN STUDENTS AT THE HOST UNIVERSITY

Art. 6:	At the Host University, students shall be allowed to do the following:

a)	attend classes and take the prescribed exams at the end of courses taken;
b)	pursue research activities aimed at the production of a dissertation;
c)	take part in a traineeship, when this is provided for in the student degree programme.

Art. 7:	The study abroad periods shall be part of the student’s Home University degree programme.

Art. 8: The Home University will inform their student that they should notify the Host University of the particulars of known health problems for which the student may require special assistance.

Art. 9:	Activities carried out during the exchange period shall be approved by the competent authorities who will establish in advance which modules belonging to the student’s degree programme can be taken abroad, specifying, if possible, the name of the Host University equivalent module.
The attended courses shall be recorded as part of the student’s academic career, according to the current regulations of the Home University.
At the end of the exchange period, the Host University shall issue a certificate specifying the activities which have been carried out.

Art. 10: During the exchange period in the Host University, the student shall comply with its internal regulations.

Art. 11: The persons in charge for the implementation of the exchange at Sapienza University of Rome (Italy) will be Prof. …, and at ……………….(…) will be Prof. …

TUITION FEES AND ANCILLARY EXPENSES

Art. 12: Tuition fees shall be paid to the Home University, students will benefit from the Host University’s services such as libraries, laboratories etc. as regular students.
Students shall be responsible for paying all other expenses including visa, travel and accommodation costs.

INSURANCES

Art. 13:	Students from both parties taking part in the activities provided for by this Agreement are covered by their Home University’s insurance for accidents and illnesses caused by accidents and civil liability.
Students will be asked to sign their own health insurance before departure.

TREATMENT OF PERSONAL DATA
Art. 14:	All personal data will be processed in full compliance with the General Data Protection     Regulation UE 679/2016 (GDPR) as well as with the current national legislation.

INTELLECTUAL PROPERTY

Art. 15: The parties agree that this Agreement does not grant Sapienza or […….] any license of use or rights over the intellectual property of the other party. The use of trademarks and/or denominations representative of either party are strictly prohibited without the owner’s written consent.

EXPIRY DATE

Art. 16:	This Agreement may be extended or amended at any time by mutual agreement of the parties unless either of the parties gives notice of termination at least … months in advance.

Drawn up in Rome (Italy) in two original copies in English language, both having the same legal validity.

Rome, ______/______/______				_________, ______/________/_______

Signed for and on behalf of
SAPIENZA UNIVERSITY OF ROME 
	Signed for and on behalf of 
UNIVERSITY OF … … …
	
FACULTY OF…………..
	FACULTY OF…………………
	
THE DEAN	THE DEAN	
Prof……………………..	Prof…………………	

Name of the University	Sapienza University of Rome	
Websites	
General website of the university	 www.uniroma1.it or https://www.uniroma1.it/en 	
Website for incoming exchange students	https://www.uniroma1.it/en/pagina/overseas-programme-student-mobility-non-eu 	
Academic calendar (lecture periods)	
Start / end dates - Fall term	Mid/End September – December (start of academic year: 1st semester)	
Examination period(s)	September, January-February, and June-July	
Start / end dates - Spring term	Beginning March – June (2nd semester)	
Start / end dates - Summer term	No Summer term	
Admission & registration	
Admission deadline for incoming exchange students	October the 15th for the Spring term
April the 15th for the Fall term	
Webpage: admission procedures	https://www.uniroma1.it/en/pagina/overseas-programme-student-mobility-non-eu 	
Local Contact Persons	
Address	International Office
Piazzale Aldo Moro, 5 - CU016 Ortopedia
00185 Rome	
Contact for incoming exchange students	Ester Latini
intstudex@uniroma1.it
Tel.: +39 - 06 - 4969 0398
Facebook: Study at Sapienza – Instagram: studyatsapienza 	
Contact for outgoing exchange students	Elisa Tolazzi
Martina Vizzani
noneu-outgoing.sapienza@uniroma1.it
Tel.: +39 - 06 - 4969 0425/0454
Facebook: Sapienza Study Abroad – Instagram: sapienzastudyabroad	

Name of the University		
Websites	
General website of the university	 	
Website for incoming exchange students		
Academic calendar (lecture periods)	
Start / end dates – Fall term		
Start / end dates - Spring term		
Start / end dates – Other terms (if applicable)		
Examination period(s)		
Admission & registration	
Admission deadline for incoming exchange students		
Webpage: admission procedures		
Local Contact Persons	
Address		
Contact for incoming exchange students		
Contact for outgoing exchange students