Art. 40 - EXAMS

 

1.    Definition of exam. Exams must be provided for in the Programme Regulations of the degree programme of choice and duly recorded on Infostud. The so-called “mid-term tests” (prove in itinere), “partial exams” (esoneri), “qualifying exams” (idoneità), which do not entail any recording on Infostud, are not considered as actual exams. The mid-term tests of multi-term courses, though not being real exams, are subject to the provisions of this article.

2.   Publicity of calendar and of performance modalities. The Faculties draw up and make public, within the beginning of the educational activities, the annual calendar of the exam sessions as well as a thorough description of their performance modalities, which cannot change during the academic year, except exceptional or force majeure circumstances. The exams are about the course programme. The contents, modalities and number of partial exams, mid-term tests, qualifying exams which do not entail any recording on Infostud will be communicated at the beginning of the term. Teachers draw up a timetable for each student’s tests and make them public, according to the number of bookings or any other method of preliminary estimate of the number of booked students.

3.    Types of exams. The Programme Regulations of each degree programme establish (within the limits provided for by Ministerial Decrees of degree classes) the number and type of exams suitable for the students’ acquisition of the assigned ECTS. Such exams may be performed orally, in writing, by means of practical tests or in a combination of any of them, according to the procedures established by the competent Board. The oral exam is public. Faculties ensure the due publicity for the other performance modalities

4.    Exam periods. The Academic calendar must ensure that terms devoted to lectures and to tests, exams or qualifying exams do not overlap. The exam periods must be scheduled by the Faculty Committee, after hearing the mandatory opinion of the student representatives of that body.

The Academic calendar must include at least five standard exam periods, plus two extraordinary exam periods per each academic year pursuant to paragraph 6 of this article. Any additional standard or extraordinary exam periods may be provided for courses showing particular criticalities, upon resolution of the Faculty Committee.

Three standard exam periods are scheduled, divided as follows:

For courses delivered in the first semester:

  • the first standard exam period is in January/February and starts once the educational activity is over; it includes at least two exam dates;
  • the second standard exam period is in June/July and starts once the educational activity of the second term is over; it includes at least two exam dates;
  • the third standard exam period is in September/October and ends before the beginning of the educational activity; it includes at least one exam date.

For courses delivered in the second semester:

  • the first standard exam period is in June/July and starts once the educational activity is over; it includes at least two exam dates;
  • the second standard exam period is in September/October and ends before the beginning of the educational activity; it includes at least one exam date;
  • the third standard exam period is in January of the following solar year and includes at least one exam date;
  • the fifth standard period may be scheduled anytime during the suspension of the educational activity, at the Faculties’ discretion.

For annual courses, if any, the schedule of the exam periods for the courses of the second semester applies.

5.   Exam dates. Within the framework of terms as per paragraph 4, the degree programmes establish the exam dates according to the following criteria:

  • each exam period is fixed after minimum 14 consecutive days from the previous period of the same course;
  • the standard exam periods and the terms devoted to lectures must not overlap;
  • it is prohibited to establish exam dates for courses of the same year and of the same degree programme on the same day;
  • the exam dates have to be equally distributed as much as possible for courses of the same year and of the same degree programme;
  • in no event any advance exam periods will be allowed with regard to the calendar published pursuant to paragraph 2 of this article;
  • any postponements of exam periods with regard to the calendar published pursuant to paragraph 2 of this article will be exceptionally allowed if authorised by the Programme Coordinator and will be promptly made public and communicated to students;
  • teachers shall undersign and “close” all the pending exam records, also in absence of candidates, within 5 (five) days after conclusion of the exam period and, in the event of summer exam sessions, within August 10 of each year.

6.   Extraordinary exam dates. At least two extraordinary exam periods have to be provided for each course, even in addition to the exam periods as per paragraph 4, as well as during term time, for irregular students, part-time students, students with disabilities and with Specific Learning Difficulties, student-parents (resolution of the Academic Senate of June 12, 2018) as well as for students who have attended all the courses of the degree programmes whose attendance is mandatory. Disabilities and Specific Learning Difficulties must be certified, in compliance with the regulations in force.

7.    Which exams may be sat. Students may take the exams provided for in the Programme Regulations of their degree programme, only upon completion of the lectures of their enrolment year and according to the educational schedule of that year, provided that they book within the prescribed deadlines.

Students are also entitled to:

a) sit exams in all the exam periods of each session, regardless of the result of the previous ones;

b) sit exams in another programme divided by surname/time, in case programmes were divided by surname or time, with the prior authorisation of the Programme Coordinator and for grounded reasons;

c) sit exams on the topics and programme of the course relating to their enrolment year, provided that this be made within the two academic years following the one in which the course has been taken.

8.    Which exams cannot be sat. Under no circumstances may students take twice an exam, not even a “students’ elective exam”, if they have already passed it within the same degree programme, even in case of any possible changes in the course syllabus. Students enrolled in bachelor’s degree programmes cannot choose any subjects provided for in the Programme Regulations of master’s degree programmes as “elective exams”, with the exception of the subjects included in the first three years of single cycle degree programmes pursuant to Ministerial Decree no. 270/04. The Student Affairs Offices will invalidate any exams sat in infringement of this provision.

9.   Mandatory attendance and mandatory preliminary exams. Students must abide by mandatory attendance obligations, if any, and by mandatory preliminary exams obligations, if any, laid down in the Programme Regulations of their degree programme, under penalty of cancellation of the exams sat in infringement of such rule. Students enrolled in degree programmes not providing for mandatory attendance and showing some difficulties to attend due to work or personal reasons, may request some educational aids from the teachers of the relating courses. Attending and non-attending students will be tested on the same course syllabus.

10.   How to book an exam. Exams can be booked through Infostud, provided that students are up to date with tuition fee payments and that the exam is included in their degree programme. Upon conclusion of the booking period, it is no longer possible to print out the booking receipts from Infostud; students may though print them out by applying through their institutional email account. Upon exam booking, students are required to fill-in the Opis questionnaire for the assessment of the educational activity that has been performed.

11.   Student identification and exam recording. On the exam date, students must mandatorily show a valid ID document or their “student card” and the booking receipt printed out from Infostud, that shall be signed by the teacher upon exam recording and returned to them.

Students can verify on Infostud the exam recording and the subsequent validation made by the Student Affairs Office. Teachers may admit to exams students without a booking receipt; in this case, they will not be issued any document, though the exam will be recorded; students will be able at all events to verify on Infostud whether the exam has been recorded.

The exam result is recorded on Infostud by teachers within 5 days after the end of the exam period.

12.   Assessment and ECTS acquisition. The students’ knowledge is assessed in the exams with a grade, given in thirtieths. An exam is deemed to have been passed if such grade is equal to or higher than 18/30; in case of full grades (30/30), the examination committee may grant honours. Grades are entered in special records. The ECTS relating to a course are always acquired when the exam has been successfully passed. In some cases, expressly provided for by the Programme Regulations of the degree programmes, the assessment is expressed with a description (“eligible/not eligible”). An exam is deemed to have been passed if the description “eligible” is issued, entered in special records. Upon conclusion of the exam, students have the right to be acquainted with the teacher’s opinion leading to the expression of the assigned grade, as well as to look over their test, if written.

13.   Recording of negative results. A negative assessment does not imply the assignation of any grades, thus it does not affect the final average: a “waiver” description is transcribed in the exam records. Upon the student’s request, a negative assessment can be recorded with the description “failed”.

14.   Recording of a refused grade. Teachers must also record on Infostud a grade equal to or higher than 18 that the student has decided to refuse, by entering it in the exam records with the description “waiver”, together with the refused grade. Such recorded grade however is not included in the student’s career and is not taken into account for the calculation of the final grade average (resolution of the Academic Senate of March 28, 2017).

15.   Re-sitting the exams. Exams that have already been successfully passed and recorded cannot be sat again.

16.   Taking exams in advance. Students who have already taken all the exams of their current academic year and those of the previous ones may request to take in advance two exams per year, subject to authorisation of the competent educational bodies (Area Educational Board, Degree Programme Commission or Faculty Commission). These bodies must issue a special document and communicate to the Student Affairs Office to enable the exam booking procedure on Infostud. Such authorisation may be only granted if the exams the students wish to take in advance fall under the same academic system of the degree programme which they are enrolled in. Should the academic system be different, the authorisation may be only granted if the Infostud code of the exams requested to be taken in advance in the programme of the new academic system is identical to that of the same exams of the immediately previous academic system, in the same academic year of the students’ application.

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