Ask for a new account (in Italian)

How to get it

The impersonal address must include a reference to the relevant structure. The request form must therefore be filled in as follows:

NAME please indicate a reference to the service
SURNAME indicate a reference to the structure

Use of proxies

The applicant assumes the role of pro-tempore owner responsible for the mailbox and is liable for its proper use, in much the same way as in the case of a personal mailbox. The owner may grant access to the box to other employees, exclusively through the proxy mechanism.

The Gmail proxy-based working model is also described at the following link:
https://support.google.com/mail/answer/138350?hl=it (in Italian)

In order to grant proxies, affix signatures or set up autoresponders, it is necessary to log in directly to the impersonal user. For this requirement, we recommend that you log in on one browser with your account and on another browser log in with the impersonal account (or use an anonymous session).

The Census programme provides for a user confirmation request to be sent annually, starting from the date of account activation. This request is valid and delivered annually, but not in a single period for all users, as it depends on the date of activation of the individual account.

How to confirm:

• Click on the link in the email.
• Check ‘Confirm’.
• Click on the ‘Send’ button.

Frequently asked questions:

• Why do I have to confirm my account every year? This procedure is to verify that your account is still being used.
• What happens if I do not confirm my account? Every year, you will be sent three reminder emails (monthly) to confirm the use of your email address. If you ignore these requests, your account may be deactivated.
• Am I exempt from this procedure? If you have an open-ended contract, you do not need to confirm your account.

Fax simile notifica 

[07 April 2025]

Upcoming update to Apps Script that will affect the way your scripts run. The Rhino runtime will be retired on January 31, 2026.
Starting in February 2020, all new scripts created in Apps Script will run code in the V8 runtime by default. There are significant benefits to migrating to the V8 runtime, including:

• Access to modern JavaScript features: supports the latest JavaScript standards, giving developers access to powerful new features of the language.
• Improved security and stability: Provides a more reliable and secure runtime environment.

To get started, visit the Script Migration to V8 Runtime page.

As of March 14, 2025, you must use the OAuth authentication method to access third-party apps in order to provide greater security for your account.

What does this mean for you?

• You will no longer be able to use apps that only require a username and password to access your account.
• You will have to use apps that support OAuth, a more secure login method.

What should you do?

• Check that the apps you use support OAuth.
• If not, you will have to update them or switch to compatible apps.

Why this change?

OAuth offers greater protection against unauthorised access and credential theft.
This update is necessary to maintain high security standards for your account.

For more information, see Google's official guides:

• Transition from less secure apps to OAuth
• Turn on 2-Step Verification
• Sign in with app passwords

Takeout is a Google service that allows users to export their data for backup or import into other work environments and/or applications.

Exportable data is related to Google products and includes photos (in Google Photos), email (in Gmail), maps, calendars (in Google Calendar), contacts, all Drive content, and many other types of data.

The automatically created archive in .zip or .tgz format can be sent by email, as a downloadable link, or automatically uploaded to a number of cloud services, including Google Drive, OneDrive and Dropbox. With this choice, the created archive is automatically saved to the chosen storage.

Google TakeOut also allows you to copy and transfer Google Drive emails and files to another Google account.

More: 

• Google Account Help Page - How to download your Google data
• Google Account Help Page - Copy content from your account to another account

• Guida TAKEOUT - come scaricare i dati di Google (in Italian)
• Guida TAKEOUT - come trasferire i dati ad un altro indirizzo gmail (in Italian)

If you experience any unusual activity on your email account, please follow the instructions to restore its full security:

• Google Account Help Page - Secure a hacked or compromised Google Account

• Guida (in Italian)
• Come difendersi (in Italian)

The space managed via Google Workspace is intended for institutional content only.

We provide the following guidelines to help you better manage your space:

• Remove personal content;
• Check the actual usefulness of outdated files;
• Teaching activities - files containing video recordings of lessons take up a lot of drive space. We recommend that you keep the most recent lessons and move or delete outdated material.
• Delete drive contents that may have been replicated on a shared drive. If the same file is in two different locations, it can take up twice as much space.

More:

• Google Account Help Page - Manage your storage in Drive, Gmail & Photos
• Examine used storage space;
• Examine shared drives;
• Examine individual file size

Users can use email clients.

Guide for MS Outlook configuration (in Italian).

Email clients (Google guide)

Gmail is the university inbox and is much more than just a mailbox. With Gmail, you can organise your communications with customised labels and filters, store an unlimited number of messages and collaborate with your colleagues on shared documents. It seamlessly integrates with Google Drive and Calendar, allowing you to manage all your academic commitments in one place.

Learn more

• Gmail guide
• Gmail training and help

Google Drive is a cloud storage service offered by Google that allows you to store, share and access your files from any device connected to the Internet. It is like having a virtual hard disk always available, but in the ‘cloud’.

Learn more

• Google Drive guide
• Google Drive training and help

Google Meet is an easy-to-use video conferencing application, perfect for business meetings, online classes, and chats with friends and family.

Learn more

• Guide
• Google Meet training and help

Classroom is an online tool designed to simplify the management of teaching activities for both lecturers and students. It is like having a virtual classroom where you can:

• Create courses: Lecturers can create courses, assign tasks, share teaching materials and communicate with students in an organised way.
• Share files: You can share files of all kinds, such as documents, presentations, videos and more, directly on Classroom.
• Assign tasks: Lecturers can assign tasks and deadlines, while students can hand in their work directly on the platform.
• Provide feedback: Lecturers can provide personalised feedback on student work, promoting more effective learning.
• Collaborate: Classroom promotes collaboration between students and lecturers, facilitating discussions and exchange of ideas.

Learn more

• Guide
• Getting started with Google Classroom

Forms is an online tool included in Google Suite, designed to create and distribute surveys, quizzes and forms of all kinds. Thanks to its user-friendly interface, it allows you to quickly create customised forms with different types of questions (multiple choice, open-ended, Likert scale, etc.).

Key features

• Intuitive creation: The drag-and-drop interface makes it easy for even novice users to create forms.
• Customisation: Wide range of options to customise the look and feel of the form, from themes to colours.
• Flexible distribution: Ability to share the form via links, email or integrate it into web pages.
• Data collection: Collected data is automatically organised in a Google Sheets spreadsheet for easy analysis and reporting.
• Advanced features: Conditional logic to show or hide questions based on previous answers, automatic emailing and more.

Learn more

• Guide
• Google Forms training and help

Sites is an online tool included in Google Suite that allows you to create customised websites without having to write any code: you can select and drag and drop elements (text, images, videos, etc.) to build the pages of your site.

Learn more

• Guide
• Get started with Google Sites
• Google Sites training and help

Contacts is a personal address book built into Google Suite that lets you organise, manage and access your contacts from any device connected to your Google Account.

Learn more

• Guide
• Google Contacts training and help

Google Groups is a versatile platform for creating virtual communities, similar to forums or mailing lists. It provides an ideal environment for communication, collaboration and information sharing among groups of people with common interests. By integrating with other Google services such as Gmail and Google Drive, it makes it easy to manage projects, organise events and create shared folders.

Key features

• Effective communication: Exchange emails, discussions and file sharing in one place.
• Collaboration: Teamwork on projects, planning events and creating shared calendars.
• Organisation: Manage communities and interest groups with ease.
• Integration: Advanced functionality through integration with other Google tools.

Learn more

• Guide
• Google Groups training and help

Google Calendar is a time management tool that helps you organise your life. With this digital agenda, you can plan events, make appointments, set reminders, and share your plans with others. 

Learn more

• Guide
• Google Calendar training and help